Why Should You Migrate from Google Drive to SharePoint?

Migrating from Google Drive to SharePoint can have a huge impact on your business processes. There is no doubt that Google Drive is a simple and effective tool for storing files. But SharePoint offers enhanced collaboration, integration with Microsoft 365, and better control over permissions.

Migrating to SharePoint makes more sense if your team already uses Microsoft 365. SharePoint integrates seamlessly with other apps like Teams, OneDrive, and Outlook.

Google Drive vs SharePoint

When comparing Google Drive and SharePoint, there are some key differences:

Collaboration

Google Drive allows real-time collaboration.
SharePoint offers deeper integrations with Microsoft Office tools.
Co-authoring in Word, Excel, and PowerPoint is much smoother with SharePoint.

Security & Compliance

SharePoint provides more robust control over document permissions.
SharePoint enforces compliance with enterprise-grade security features.
Google Drive focuses on simplicity.

Customization

SharePoint is highly customizable with the ability to create tailored workflows and document libraries.
Google Drive’s customization options are more limited.

Integration

Google Drive integrates with several Google Workspace apps and third-party tools.
SharePoint works with other Microsoft 365 applications, like Outlook, Teams, and OneDrive.

Google Drive to SharePoint Online Migration Common Challenges

File Structure Differences

SharePoint uses libraries and metadata. Google Drive uses a folder-based structure. Mapping these can be time-consuming.

File Size Limits

SharePoint has limits on file sizes. Larger files may need special attention during migration.

Permission Mismatches

Permissions and access controls in Google Drive are not identical to those in SharePoint. Requires careful configuration post-migration.

Time and Bandwidth

Large volumes of data may take significant time and bandwidth to migrate.

What SharePoint Migration Tools You Can Consider for this Migration?

Microsoft’s SharePoint Migration Tool (SPMT)

A free SharePoint migration tool that works well for small to medium migrations. It supports content migration from Google Drive to SharePoint.

ShareGate

A popular third-party tool that offers more advanced migration features. It includes pre-migration analysis and metadata management.

AvePoint

This tool offers a comprehensive solution for large-scale migrations. It provides real-time monitoring and detailed reporting.

Step by Step Guide for Google Drive to SharePoint Migration

Preparation and Planning

Backup Your Google Drive Data
- Create a complete backup of your Google Drive data in case of any issues.
Choose a Migration Tool
- Select a suitable migration tool. Microsoft Migration Manager or a third-party option.
Create a SharePoint Site and Library
- Set up a SharePoint site and a library where you will store the migrated files.
Configure Permissions
- Assign appropriate permissions based on your organization's security policies.

Data Mapping and Metadata

Map Google Drive Folders to SharePoint Libraries
- Determine how you want to map your Google Drive folders to SharePoint libraries.
Handle Metadata
- Decide how to transfer metadata from Google Drive to SharePoint. Some tools can automatically map metadata fields.

Migration Process:

Start the Migration
- Use your chosen migration tool to initiate the data transfer process.
Monitor Progress
- Monitor its progress and address any errors or warnings that may arise.
Handle File Conflicts
- Conflicts may arise due to files with the same name in Google Drive and SharePoint. Resolve them (overwrite, merge, or skip).

Post-Migration Verification

Verify Data Integrity
- Check if all your files and folders have been successfully migrated without data corruption.
Test Functionality
- Ensure that all features and functionalities are working as expected.

Google Drive to SharePoint Migration FAQs

Can I migrate all file types from Google Drive to SharePoint?

Yes, most file types can be migrated. But beware of file size and type restrictions in SharePoint.

Can I migrate my files from Google Drive directly to SharePoint?

Direct migration is possible. But it’s advisable to use a migration tool. SharePoint migration tools can simplify the process and reduce the risk of errors.

Can I retain the folder structure from Google Drive?

Yes, but you may want to take advantage of SharePoint’s metadata-driven structure.

How long does the migration process take?

The duration depends on the size of your Google Drive data. The speed of your network connection also matters.

Google drive to SharePoint Migration Guide