SharePoint Migration Services

Migrate to a Smarter, Secure Environment with Zero Data Loss

Future-proof your organization by upgrading to SharePoint Online or the latest on-prem versions. Our Microsoft-certified SharePoint migration experts ensure a seamless transition of your files, permissions, and workflows.

Tell Us your Migration Needs

SharePoint migration means moving your organization’s documents, lists, permissions, and workflows from older platforms or file systems into a modern SharePoint environment, on-premises or SharePoint Online.

It’s not just a data move. It’s a modernization initiative that enhances collaboration, governance, and security. According to Forrester’s Total Economic Impact study, organizations migrating to Microsoft 365 experience up to 223% ROI within three years.

What you will get with our SharePoint migration services

Zero data loss guarantee during migration

Minimal downtime with tested migration strategies

Support for all environments: On-Premises, SharePoint Online, OneDrive, Teams

Post-migration support for performance, permissions & governance

Migration tools expertise: ShareGate, Metalogix, AvePoint, PowerShell

Industry-ready solutions: Healthcare, Construction, Manufacturing, Financial Services

Why migrate to SharePoint online now?

With SharePoint Server 2013 and 2016 reaching end-of-life, U.S. organizations face growing risks of security vulnerabilities, compliance issues, and rising maintenance costs.

Migrating to SharePoint Online ensures a future-ready, secure, and scalable collaboration environment aligned with Microsoft’s modernization roadmap.

Enhanced Security & Compliance: Stay compliant with Microsoft 365 data protection, NIST, HIPAA, and SOX frameworks.

Lower Operational Costs: Eliminate legacy server maintenance and reduce IT spend by 30–40%, according to Forrester’s TEI study.

Modern Collaboration: Enable hybrid teams with seamless access via Microsoft Teams and OneDrive integration.

Automatic Cloud Updates: Always stay current with Microsoft’s newest security patches and collaboration features.

Future-Ready Platform: Leverage AI-powered search, automation, and advanced analytics built into Microsoft 365.

Our SharePoint migration services

We provide end-to-end SharePoint migration solutions tailored for enterprises and mid-market organizations. We offer a secure, compliant, and disruption-free transition from legacy systems to modern SharePoint environments.

SharePoint Online Migration

Migrate from SharePoint 2010, 2013, or 2016 to SharePoint Online with full Microsoft 365 integration and AI-powered search.
We’ve helped organizations move multiple terabytes of data with zero data loss and minimal downtime, maintaining uninterrupted business operations

On-Premise to Cloud Migration

Transition from legacy SharePoint infrastructure to Microsoft’s secure cloud for better scalability, availability, and compliance.
Our certified SharePoint experts manage permissions, workflows, and custom integrations to ensure a seamless shift with zero data loss.

File Server / Dropbox / Box / Google Drive to SharePoint Migration

Unify your fragmented file systems under SharePoint Online’s governance and version control framework.
Our structured migration approach ensures metadata integrity, audit trails, and improved document discoverability, critical for regulated U.S. industries.

Hybrid SharePoint Environment Setup

For organizations not ready to go fully cloud-based, we design hybrid SharePoint environments that balance on-premise control with cloud flexibility.
This setup aligns with Microsoft’s Cloud Adoption Framework and it ensures long-term scalability and compliance.

Post-Migration Support & Optimization

Beyond migration, we deliver continuous monitoring, training, and governance optimization.
Our support services include performance tuning, access control validation, and end-user adoption programs.

SharePoint migration tools, technologies & automation framework that we use

To deliver secure and efficient migrations for enterprises, our process combines Microsoft-recommended utilities and enterprise-grade third-party tools designed for accuracy, scalability, and compliance.

Microsoft SharePoint Migration Manager (Microsoft 365 native tool)

Ideal for structured content and permissions migration from legacy environments.

ShareGate

Simplifies list, library, and workflow transfers with rich reporting features.

Metalogix / Quest

Handles complex metadata mapping and large enterprise site collections with audit-ready logs.

AvePoint

Enables pre-migration assessments, delta migrations, and rollback capabilities.

PowerShell Automation Framework

Custom scripts built by our SharePoint experts to automate verification, validation, and reporting.

By combining these SharePoint migration tools with our proprietary migration scripts and governance framework, we consistently achieve:

99.9%+

Data accuracy verified through automated validation

Compliance with Microsoft Cloud Adoption Framework and NIST data integrity standards

30-40%

Faster migration cycles (30–40% reduction in execution time) compared to manual or tool-only approaches

Organizations migrating from legacy systems (File Server, Box, Dropbox, Google Drive, or older SharePoint versions) benefit from a fully auditable, secure, and regulation-compliant migration process.

SharePoint on-premise to online migration plans & packages

Whether you’re moving from SharePoint 2010, 2013, or 2016, our migration plans are designed to fit your environment size, business complexity, and compliance needs. We ensure a smooth transition to SharePoint Online with zero data loss.

Standard Plan

Duration: 4-6 weeks

What's Included:

Full assessment of SharePoint On-Premises environment.

Migration of document libraries, lists, and permissions.

User and content mapping.

Post-migration validation and support.

Basic user training on SharePoint Online features.

Limited post-migration support for issue resolution.

Migration of essential third-party integrations.

Basic security and compliance setup.

One-time content structure optimization.

Volume of Data should be less than or equal to 500GB.

Advanced Plan

Duration: 8-12 weeks

Includes everything in Standard Package, plus:

Detailed environment analysis and custom migration strategy.

Advanced security & compliance mapping.

Migration of metadata, custom workflows, and integrations.

Full audit and reporting.

Custom branding and UI enhancements.

Advanced search configuration and metadata structuring.

Performance tuning and data cleanup for efficiency.

Hybrid SharePoint deployment for specific use cases.

Automation of repetitive workflows for better productivity.

Volume of Data should be less than or equal to 2TB.

Enterprise Plan

Duration: 16-24 weeks

Includes everything in Advanced Package, plus:

Phased migration approach to minimize business disruption.

Full-scale migration of farms, sites, workflows, and integrations like Business Central/ Salesforce/ Dynamics 365 / other legacy systems.

Real-time monitoring, security framework implementation, and compliance validation.

Post-migration performance optimization and long-term support.

Business continuity planning and risk mitigation.

Enterprise-grade governance implementation.

Extensive end-user training and adoption support.

Ongoing managed services and strategic consulting.

AI-driven analytics and insights integration.

Volume of Data should be less than or equal to 4TB.

Why choose Congruent for SharePoint migration?

Microsoft-Certified Experts

20+ years of SharePoint experience.

Proven Results

Delivered migrations for Fortune 500 firms and mid-market clients across the U.S.

Secure by Design

Compliance with Microsoft and NIST standards.

Custom-Tailored Solutions

We adapt to your environment, not the other way around.

Minimal Downtime Guarantee

Optimized strategy ensures uninterrupted operations.

Our SharePoint migration success stories

SharePoint Migration Case Study - SharePoint 2013 Upgrade

Customer: Online Baby Care Products Retailer

SharePoint Migration from SharePoint 2010

Customer Location: Jersey City, New Jersey, USA

Result: Enhanced intranet usability and engagement. Achieved 35% increase in user adoption within three months post-migration, and significantly improving internal communication across departments.

SharePoint Migration Case Study - Intranet Portal Setup & Forms Migration

Customer: Healthcare Management Company

Setup Intranet Portal for 200+ Corporate Users and SharePoint Migration

Customer Location: Sunrise, Florida, USA

Result: Successfully modernized the organization’s communication and collaboration platform, extending SharePoint access to over 5,000 doctors across 85 locations

SharePoint Migration Case Study - Upgrade And CRM Integration

Customer: Nonprofit

Migrated SharePoint for 300+ Users to Enhance their Collaboration

Customer Location: New York, New York, USA

Result: Improved operational efficiency by 40% through seamless SharePoint–CRM integration, enabling faster document access, automated workflows, and reduced manual data handling across departments.

SharePoint Migration Case Study - Migration, Re-Branding And Support

Customer: Engineering Consultancy

Enhanced the SharePoint Based Document Management System

Customer Location: London, UK

Result: Improved project collaboration efficiency by 45% through the introduction of standardized SharePoint project site templates and streamlined content organization.

How we execute a SharePoint migration: Our proven process

Our step-by-step approach ensures your migration is completed efficiently, securely, and on time.

Assessment

Assessment: We analyze your current environment, data volume, and customizations.

Planning

Planning: We map site structures, permissions, and workflows to align with your target SharePoint architecture.

Pilot Migration

Pilot Migration: A controlled trial to validate data accuracy and user access.

Full Migration

Full Migration: Automated data transfer using Microsoft and third-party migration tools.

Testing & Validation

Testing & Validation: Ensuring file integrity, permissions, and metadata are preserved.

User Training & Support

User Training & Support: We guide your users through the new experience for faster adoption.

SharePoint migration security, compliance & governance best practices

Data protection and regulatory compliance are at the core of every SharePoint migration we deliver. Our security framework aligns with Microsoft 365, NIST, and SOC 2 standards to safeguard your enterprise content from unauthorized access or loss.

Our compliance-driven migration approach includes:

Comprehensive pre-migration security audits and detailed permission mapping
Validation of role-based access controls (RBAC) to maintain user-level security
End-to-end encryption for data in transit and at rest
Implementation of Data Loss Prevention (DLP) and content retention policies
Alignment with SOC 2, ISO 27001, and Microsoft 365 compliance frameworks

Beyond the migration, as part of our SharePoint consulting services, we help your IT teams establish long-term SharePoint governance. We define clear standards for version control, access requests, document lifecycle management, and audit trails to ensure ongoing compliance and regulatory readiness.

Outcome: Enterprises migrating through Congruent Software consistently achieve a secure, compliant, and auditable SharePoint environment, reducing post-migration security incidents by up to 40%.

SharePoint migration security, compliance & governance best practices

SharePoint migration cost, ROI & business value

Migrating to SharePoint Online isn’t just a modernization step, it’s a cost-efficient business decision that reduces IT overhead, improves security, and drives measurable ROI.

Typical Migration Costs

The total cost of a SharePoint migration project varies depending on:

Volume of content (GB/TB of data)
Number of site collections and workflows
Customizations and integrations involved
On-premises vs. cloud or hybrid environments

For most mid-sized U.S. enterprises, SharePoint migration costs typically range between $15,000 and $75,000, including planning, migration execution, and post-migration support. The SharePoint migration cost depends on data volume, site complexity, and integration requirements. Actual costs may vary based on project scope and environment.

ROI and Operational Savings

Organizations that migrate with Congruent typically realize:

30–40% lower infrastructure and licensing expenses after moving off legacy servers
20–50% faster document access and collaboration speeds
Up to 223% ROI within three years
Full cost recovery within 12–18 months, driven by improved efficiency and reduced IT workload

Up to 223% ROI 30–40% lower infra costs 20–50% faster access 12–18 months payback

We provide a custom cost-benefit analysis and migration roadmap for every project, helping IT leaders justify investment decisions with clear financial visibility.

You get a future-proof SharePoint environment that pays for itself through reduced maintenance costs, enhanced collaboration, and a secure, compliant Microsoft ecosystem.

Healthcare

HIPAA-compliant migration with encryption, audit trails, and PHI safeguards.
Integration with EHR systems (Epic, Cerner) and Microsoft Teams for secure collaboration.

As NIST SP 800-66 notes, data access control and auditability are key for healthcare cloud transitions.

Construction & Engineering

Integration with project management tools like Procore, AutoDesk BIM 360, and Microsoft Teams.
Migration of large design files from file servers to SharePoint with minimal downtime.

Construction firms increasingly leverage SharePoint for document versioning and field collaboration, according to FMI Corp.

Manufacturing

Seamless migration of design assets, product specs, and SOPs into SharePoint libraries.
Integration with ERP and PLM systems like SAP, Dynamics 365, and Salesforce for unified data access and process automation.

Forrester reports that digital collaboration platforms can improve product development cycles by 20–25%.

Financial Services

Migration strategies compliant with SOX, FINRA, and PCI-DSS standards.
Secure handling of sensitive financial records with full audit trails and role-based access.

According to Deloitte, 78% of financial firms consider SharePoint essential for regulated document management.

Legal & Professional Services

Centralized document management for case files, contracts, and client records.
Permissions and version control aligned with ethical and confidentiality standards.

ABA research highlights that law firms adopting cloud collaboration see 30% faster access to case data.

Nonprofit & NGOs

Streamlined migration of donor and program data with secure access controls.
Integration with Microsoft’s Nonprofit Cloud and Power Platform for reporting.

Microsoft’s Tech for Social Impact program helps nonprofits modernize IT infrastructure efficiently.

Real Estate & Property Management

Migration of lease documents, contracts, and floor plans to structured SharePoint libraries.
Integration with Dynamics 365 CRM for tenant and client management.

According to CBRE’s digital transformation survey, property firms using SharePoint improve document accessibility by 40%.

SharePoint migration risks we eliminate for our clients

Every migration comes with its share of risks, from data loss to downtime. Our proven approach, built on Microsoft-recommended frameworks, ensures secure, compliant, and disruption-free migrations for U.S. enterprises.

Here’s how we help eliminate common migration risks:

Risk: Data Loss or Corruption

Our Approach: We use tools like ShareGate and Metalogix combined with post-migration validation scripts to ensure 100% content integrity.

Risk: Downtime During Migration

Our Approach: Incremental syncs, off-peak scheduling, and rollback checkpoints help us maintain <48 hours of downtime per site collection.

Risk: Broken Permissions & User Access Issues

Our Approach: Role-based access is mapped and verified pre-migration to maintain consistent permissions across lists and libraries.

Risk: Compliance Gaps (HIPAA, SOC 2, ISO 27001)

Our Approach: Security audits and retention policies ensure your new SharePoint setup remains fully compliant with U.S. regulations.

Risk: Custom Workflows Failing in Microsoft 365

Our Approach: We modernize legacy workflows using Power Automate and Power Apps, ensuring business continuity post-migration.

Risk: IT Bandwidth Limitations

Our Approach: Our dedicated SharePoint experts handle the heavy lifting, working alongside your IT team for planning, execution, and support.

FAQs

Let us help you find a solution

Tell us your SharePoint migration service needs by submitting the form. Our SharePoint migration experts will get back to you quickly.