Optimizing Marketing, Sales & Customer Service Processes on Microsoft Dynamics 365

From disconnected marketing, sales, and service processes to a streamlined Dynamics CRM platform supporting teams across the organization.

Project Description

The customer is a non-profit organization responsible for forest certification management worldwide. Congruent Software provides technology platform support to them. As part of this engagement, we contributed to the optimization of their marketing and sales processes and implemented improvements to the ticketing and case management framework using the Customer Service application, supporting various teams across their organization.

Customer Overview

The customer is an international non-profit organization operating in the responsible forestry and certification sector, managing forest certification programs worldwide. Congruent Software provides ongoing technology platform support across their marketing, sales, and customer service functions.

Customer Requirement

The customer needed to optimize and connect their marketing, sales, and customer service operations on their Dynamics CRM platform, and to bring legacy data into the current environment. Specifically, they required:

  • Streamlined sales processes with clearer lead-to-opportunity management and pipeline visibility.
  • Automated, targeted customer engagement across marketing campaigns.
  • An improved ticketing and case management framework to support service teams and SLA compliance.
  • Integration between multiple business systems to ensure consistent data flow and reduce manual effort.
  • Migration of legacy data into Dynamics 365 with minimal disruption.

Our Solution

Delivered on Microsoft Dynamics CRM with Power BI reporting, supporting marketing, sales, and service teams across the organization.

Sales

Implemented and streamlined the CRM sales process, improving lead-to-opportunity management and pipeline visibility.

Marketing

Set up Customer Insights – Journeys to automate customer engagement campaigns and enable targeted communication and outreach.

Customer service

Enhanced the Customer Service application's case management and ticketing processes to improve service delivery and SLA compliance.

Integration

Connected multiple business systems to ensure seamless data flow and reduce manual effort.

Data migration

Used Scribe to migrate legacy data to Dynamics 365 with high data quality and minimal disruption.

Delivery

Established a GitHub pipeline to support consistent, controlled deployment.

Benefits

  1. Sales process: Streamlined lead-to-opportunity management, improving sales efficiency and pipeline visibility.
  2. Customer Insights – Journeys: Automated customer engagement campaigns, enabling targeted communication and better customer outreach.
  3. Customer Service: Enhanced case management and ticketing processes, improving service delivery and SLA compliance.
  4. Integrations: Connected multiple business systems, ensuring seamless data flow and reducing manual effort.
  5. Scribe migration: Successfully migrated legacy data to Dynamics 365 with high data quality and minimal disruption.