Do you need to migrate your SharePoint to the latest version or move from on-premise platform to SharePoint Online? Are you afraid that migration is going to be challenging? No worries, Congruent can help you do it. We excel in SharePoint migration services. Our experts can migrate your data to the latest SharePoint or transfer them to cloud from on-premise platform. With minimal downtime, we can move data into SharePoint from any document management system.

Our SharePoint migration services include:

  • SharePoint Online migration
  • Content migration
  • Custom solution migration
  • SharePoint hybrid migration
  • SharePoint version upgrade
  • SharePoint site migration
  • File share & file server migration
  • Permissions and security migration
  • SharePoint farm migration
  • Metadata and taxonomy migration
  • List and library migration
  • Business process migration
  • Legacy system migration
  • Post-migration support

Our most sought-after migration services

Frustrated with your disorganized document management system? It is time that you migrated your setup with the help of right SharePoint migration partner. Our SharePoint experts have proven processes and procedures in place for every migration project. We focus our attention on addressing your pain points to help you achieve your goals.

Version Upgrade Services

Upgrade your SharePoint from any of the older versions. We can migrate your data to SharePoint 2019 on-premise or SharePoint Online with ease. Our SharePoint experts follow best practices upgrading you from an outdated environment. You do not have to worry about business downtime. Our migration processes involve minimal downtime. If you are using outdated intranet portals, we can help you migrate your portal to the latest version. We will make sure your portal takes advantage of all the latest features.

Content / Data Migration

Content migration from an old document management system can be challenging. It can lead to hours of wasted labor if executed without guidance. Our SharePoint content migration process includes:

  • Analyzing the data on your current document management system
  • Determining the data structure for the new system
  • Defining new data model in SharePoint
  • Classifying data using metadata tags to improve your search ability

On-premise to Online Migration

Whether you are an enterprise or SMB, we can help you migrate from SharePoint on-premise setup to Online. We make sure that your new SharePoint has all the features from your previous version and more. We will ensure all your data, workflow, and configurations are moved to SharePoint Online.

Migrating from Third-Party Application

We can create a centralized document management system for large enterprises using SharePoint. Our experts can migrate your data from any 3rd party solution. Your data will undergo secure transfer to the latest SharePoint version.

SharePoint migration cost estimate

SharePoint Content Migration

4 weeks
US$ 4,500 – 6,000

SharePoint Upgrade

7 weeks
US$ 5,000 – 7,000

Custom Migration Packages

Duration and pricing based on your custom requirements.

Why choose Congruent for SharePoint migration needs?

We are Microsoft certified SharePoint partner.

We have hands-on experience in handling SharePoint migration across all versions.

You get greater cost benefits with our engagement model.

Tailored solutions on online and on-premise.

We have executed migrations involving complex workflows, custom features, and contents/data.

End-to-end SharePoint consulting services to leverage the complete benefits of the platform.

Keeping your data secure is one of our top priorities.

We got stellar client references.

Our SharePoint migration success stories

Upgrade from SharePoint 2010

Customer: Online Baby Care Products Retailer

We helped an online retailer of baby care products to upgrade and migrate content from SharePoint 2010 to 2013. The customer was using an outdated intranet portal. But this was creating issues with content management activities, resulting in poor traffic to the portal.

Our experts upgraded their intranet portal in a test environment. Before going live, we validated their portal’s performance for efficiency.

Setup Intranet Portal for 200+ Corporate Users and 5000+ Doctors to Collaborate

Customer: Healthcare Management Company

A leading healthcare management in the United States needed our assistance with SharePoint migration. They needed us to enhance their SharePoint intranet portal features. The customer has been using the portal only for IT Help Desk services. They wanted to extend their portal's feature.

We set up a SharePoint farm with a target user base of 200+ corporate users and 5000+ doctors across 85 locations. In addition, we built the migration scripts to migrate contents between First Class and SharePoint.

Migrated SharePoint for 300+ Users to Enhance their Collaboration

Customer: Nonprofit

A nonprofit located in the United States approached us for their SharePoint migration needs. The customer was facing problems with their outdated SharePoint intranet portal. They were using Office 365 based portal for internal training purposes. It offered limited customization options for business users. They needed our help in migrating to the latest SharePoint on-premise version from 2010.

We helped them migrate contents and forms from Office 365 to SharePoint 2013. Our experts moved all of their existing SharePoint site contents from 2010 to SharePoint 2013. We integrated their SharePoint with Dynamics CRM to enhance their performance. We made sure to address all of their portal needs.

Enhanced the SharePoint Based Document Management System

Customer: Engineering Consultancy

The customer is a leading engineering consultancy based in the UK. They needed an IT partner’s help to enhance their existing SharePoint system. They were using SharePoint online document management. But they realized they needed to scale up their solution to support their growing business. Customer wanted to change their tenant name, URL, and move contents across multiple tenants.

We performed data migration services across various tenants. During migration, we maintained the content structure and metadata. Our experts were able to enhance their SharePoint online performance. Only after our services, the customer was able to manage content with ease.

SharePoint migration best practices

  • Conduct a thorough assessment of the current environment. Identify all file shares, sites, lists, libraries, workflows, and 3rd party solutions for migration.
  • Analyze the data to make necessary adjustments before migration.
  • Clean up existing data before migration. This helps to set a sound foundation for the new environment. Identify and separate duplicate, unused, & outdated data.
  • Re-organize information architecture like site structure, page layouts, and metadata. This step is needed to take full advantage of the new SharePoint environment and its features.
  • Define migration strategy by determining its scope and set clear goals.
  • Create a backup plan in case something goes wrong during the migration process.
  • Ensure that all users are aware of the migration. Educate them on the benefits of migration. Offer necessary training and support to your users.
  • Perform required follow-up tasks, such as updating permissions, security, and settings.
  • Consider implementing governance policies and best practices. This ensures the ongoing success of your SharePoint environment.

Top reasons to migrate to SharePoint online

  • Stop spending time and money on SharePoint Infrastructure.
  • Frequent upgrades with new features from Microsoft.
  • It’s easier to share information across departments.
  • Enhanced features, such as real-time co-authoring, document versioning, and integration with Microsoft Teams.
  • External user access management is easier in SharePoint online.
  • Easy to scale your storage and user capacity as your business grows.
  • SharePoint Online seamlessly integrates with other Microsoft applications such as Outlook, Excel, and PowerPoint.
  • Powerful search including metadata-driven navigation and advanced search filters.
  • The option to set up the Hybrid Environment. Companies can retain their most secured information on-premises and move only desired data to cloud.
  • Enables easy access to documents, sites, and tools from mobile devices.
  • Swift access to information, reports, documents, and file sharing on any device.
  • Microsoft has made sure they have the best in class security measures in place to protect your data in the cloud.
  • Goodbye to shared drives and their pitfalls. Get started with one drive for business in SharePoint online.
  • 99.9% application uptime. It couldn’t get any better.
  • SharePoint Online offers many options to prevent data loss. It is easy to restore all the lost data in SharePoint online even when you delete an entire site collection.
  • Eliminates the need for upfront investments and reduces ongoing maintenance and support costs.

Top reasons to migrate to SharePoint 2019

  • Optimized for performance and growth. Empower companies to handle larger volumes of data, users, and concurrent requests.
  • Advanced controls in SharePoint 2019.
  • Enhanced security features. Approve or block specific devices to access your data.
  • Communication site is a new feature in SharePoint 2019. A central archive for all your data.
  • Advanced search experience, query suggestions, and result previews, enabling users to find information faster.
  • Modern document library experience with improved elements, including drag-and-drop file uploads.
  • Hub Sites provide an organized way to connect and share information across multiple teams.
  • Increased storage capacity for document libraries. Enabling users to store and manage larger amounts of content.
  • The new home page brings all the news from various sites to a single location.
  • Hybrid App Launcher allows users to enjoy a seamless experience between on-premise and online setups.
  • Seamless integration with PowerApps. This allows to build custom applications and forms within SharePoint.
  • Power BI Report Server to create and publish captivating reports on 2019 SharePoint server.
  • SharePoint 2019 provides extended support and updates.

Our SharePoint migration process

Why upgrading SharePoint is significant for business success? Keeping your SharePoint updated is of utmost importance for your operations. Staying updated allows you to leverage the benefits of the latest features. But it is a tough process that requires the help of an experienced SharePoint team. You will need the assistance of our specialists to navigate the challenges. We are confident in our ability to help you ensure a successful transition. The following are the tips for a successful SharePoint migration process.


Identify Business Problems

There are several steps we take care of before moving forward with actual migration. We identify the existing problems. Find out the limitations in your current environment. We prepare to make sure that migrating can solve these issues. Some common reasons to migrate your SharePoint are:

  • Advanced features and tools
  • Shortage of storage in the current environment
  • Reduced or zero maintenance cost
  • Improved security for contents
  • Continued product support from Microsoft

Study the Current Environment and Create a Migration Plan

We study the data in your existing environment and understand it better. Know where it’s located and who has access to it. Where are the sensitive data and know how users are using the data. These processes will help us in creating new workflows and data structures. To create a perfect migration plan, we find out storage space requirements and if the number of users is going to increase. These questions will answer whether a custom solution is needed to achieve your goals.


Prep the Migration Team

Prepare the team for successful data transfer. We divide our team into several categories for migration process. For strategizing and assessing the process and procedures within the system. For revamping SharePoint information architecture, and documenting. Set the expectations for each team. Establish clear strategy and goals to achieve. We make sure each member understands their significant role and deadlines.


Analyze Existing Environment

We analyze the data inventory in your current system prior to migration. Our experts will invest time to identify all data for migration. We will examine your site collections, custom solutions, sites, branding, pages, lists, and libraries. This will help us determine what data to migrate and what to discard. We allocate time to create a perfect strategy. Our experts will plan and structure your destination before beginning the process. This preparation is crucial for a successful migration.


Conduct a Pilot Migration

The pilot process will ensure that no factors are going to affect the migration process. This will help to identify if there are any gaps or issues in the current plan. We can rectify them before starting the actual process. It is important to understand the data from the pilot process, analyze it and make changes to the plan.


Migrate to a New Environment

Once the pilot process gets over and necessary changes are made to the plan, it’s time to start the actual migration process. Some important things to note during the process are:

  • Migrate sites by working with the business team or stakeholders. Try to keep the downtime to a minimum. Migrate important sites at last with a sound strategy.
  • Restrict site permissions for users during the time of process. Sites created during the process will not get migrated.
  • It is better to have a central portal with a dashboard that shows the migration progress. This keeps your business stakeholders, site owners, the SharePoint team, and others informed.
  • Automate Site migration with the help of PowerShell. PowerShell works well with all migration tools.

Test Environment Post Migration

Testing the environment after the process is crucial for success. Need to make sure that all the features and workflows are performing without any errors.


  • What kind of migration do you support?-

    We specialize in migrating to the latest SharePoint online from any outdated systems. Our experts can help you with migrating network drives, Google Drive, Box, Lotus Notes, and Dropbox content into SharePoint.

  • What is the duration for SharePoint migration projects?+
  • Do you have good SharePoint resources?+
  • Do you offer post migration support?+