SharePoint Migration Services

Identify Business Problems

There are several steps we take care of before moving forward with actual migration. We identify the existing problems. Find out the limitations in your current environment. We prepare to make sure that migrating can solve these issues. Some common reasons to migrate your SharePoint are:

• Advanced features and tools
• Shortage of storage in the current environment
• Reduced or zero maintenance cost
• Improved security for contents
• Continued product support from Microsoft

Study the Current Environment and Create a Migration Plan

We study the data in your existing environment and understand it better. Know where it’s located and who has access to it. Where are the sensitive data and know how users are using the data. These processes will help us in creating new workflows and data structures. To create a perfect migration plan, we find out storage space requirements and if the number of users is going to increase. These questions will answer whether a custom solution is needed to achieve your goals.

Prep the Migration Team

Prepare the team for successful data transfer. We divide our team into several categories for migration process. For strategizing and assessing the process and procedures within the system. For revamping SharePoint information architecture, and documenting. Set the expectations for each team. Establish clear strategy and goals to achieve. We make sure each member understands their significant role and deadlines.

Analyze Existing Environment

We analyze the data inventory in your current system prior to migration. Our experts will invest time to identify all data for migration. We will examine your site collections, custom solutions, sites, branding, pages, lists, and libraries. This will help us determine what data to migrate and what to discard. We allocate time to create a perfect strategy. Our experts will plan and structure your destination before beginning the process. This preparation is crucial for a successful migration.

Conduct a Pilot Migration

The pilot process will ensure that no factors are going to affect the migration process. This will help to identify if there are any gaps or issues in the current plan. We can rectify them before starting the actual process. It is important to understand the data from the pilot process, analyze it and make changes to the plan.

Migrate to a New Environment

Once the pilot process gets over and necessary changes are made to the plan, it’s time to start the actual migration process. Some important things to note during the process are:

• Migrate sites by working with the business team or stakeholders. Try to keep the downtime to a minimum. Migrate important sites at last with a sound strategy.
• Restrict site permissions for users during the time of process. Sites created during the process will not get migrated.
• It is better to have a central portal with a dashboard that shows the migration progress. This keeps your business stakeholders, site owners, the SharePoint team, and others informed.
• Automate Site migration with the help of PowerShell. PowerShell works well with all migration tools.

Test Environment Post Migration

Testing the environment after the process is crucial for success. Need to make sure that all the features and workflows are performing without any errors.